builder

Quote Builder

Assemble a professional, printable quote with terms, validity and deposit.

Who it is for: UK self-employed tradespeople and small trade contractors.

What you get: A print-ready quote you can save as PDF, plus a CSV of the line items.

How this calculation works

This tool runs in your browser. No data is sent to our servers. Below are the assumptions used.

Everything you type stays in your browser. Nothing is uploaded or stored.
The wording provided is a practical starting point, not legal drafting. Have your terms checked if the values are significant.

Your figures

Live

Quote total£3,361.34
Price ex VAT £3361.34 (not VAT registered).
Deposit to request£1,008.40
30% of the total, taken before materials are ordered.
Labour£912.00
24 hrs × £38 per hour.
Materials charged£1,380.00
£1,200 at cost plus 15% markup.
Overhead recovery£293.04
12% of direct costs, to cover van, insurance, phone and admin.
Contingency£122.10
5% of direct costs for the unexpected.
Profit in the quote£504.20
Margin of 15% on the selling price, not a markup on cost.
Price before VAT£3,361.34
Costs plus overhead plus contingency, grossed up for your target margin.

Quote shown without VAT. If you are close to the registration threshold, check where your rolling 12-month turnover stands.
Put the quote in writing with what is included, what is excluded, the deposit and the payment stages before any work starts.

How this is worked out

Everything you type stays in your browser. Nothing is uploaded or stored.
The wording provided is a practical starting point, not legal drafting. Have your terms checked if the values are significant.

Results are planning aids based on figures you enter. They are not financial, tax or legal advice, and no price is guaranteed to be accepted.

Hypothetical worked examples

To help you understand the outputs, here are illustrative examples generated using the same logic.

Illustrative example 1: A sole trader working 30 billable hours per week with £18,000 in annual overheads needs to recover £11.54 per hour before any profit is added. If they want a £35,000 target owner pay before personal tax, the true hourly rate rises to around £28–£32 based on the inputs entered.

Illustrative example 2: A small team with a van, premises and two employees requires a higher day rate to cover shared operational costs. The calculator shows the break-even point clearly so the business owner can set a rate that covers all costs before profit is considered.

Where this fits

Paperwork that goes with it

A quote structure that answers the questions customers ask before they say yes: what is included, what is not, when it happens, what it costs and how payment works.

Professional Trade Quote Template